Export Shipping Procedures

PROCEDURE FOR SHIPPING ITEMS INTERNATIONALLY

I. EXPORT  CONTROL  CLEARANCE

A. ALL LABS MUST OBTAIN EXPORT CLEARANCE FOR ALL ITEMS BEING SHIPPED/HAND CARRIED OUTSIDE OF UNITED STATES FOR RESEARCH PURPOSES OR WARRANTY REPAIR

B. EXPORT CLEARANCE MUST BE OBTAINED PRIOR TO ITEM BEING SHIPPED OR HAND CARRIED OUTSIDE  OF  UNITED STATES (SAMPLE  APPROVAL/CLEARANCE)

C. EXPORT CONTROL CONTACTS
-JOANNA ARIAS (949)824-2523 or exportcontrol@uci.edu
https://www.research.uci.edu/ref/export-controls/

D. EMAIL COMPLETED INTERNATIONAL SHIPMENT FORM https://research.uci.edu/wp-content/uploads/Shipment-Review-Form.pdf   TO PS PURCHASING ALONG WITH THE FOLLOWING INFO: WHO (PI NAME, LAB CONTACT NAME, TEL# AND EMAIL), WHAT (QUANTITY, DESCRIPTION, MFG NAME, MODEL/ITEM#, VALUE OF ITEM(S), UCI PROPERTY# IF APPLICABLE), WHY (PURPOSE OF SHIPMENT (IE. RESEARCH COLLABORATION, REPAIR ETC.), WlLL ITEMS RETURN BACK TO UCI? IF YES, WHEN?), WHERE (COMPLETE SHIP TO ADDRESS INCLUDlNG CONTACT  NAME AND TEL#)

II. EQUIPMENT LOAN AGREEMENT FORM

A. REQUIRED IF ITEM(S) BEING SHIPPED HAVE UCI PROPERTY# OR FABRICATION#
CONTACT PHYSICAL SCIENCES PURCHASING OFFICE FOR APPROPRIATE LOAN AGREEMENT
FORM TO USE:   PURCHASING@PS.UCI.EDU

B. EQUIPMENT  MANAGEMENT CONTACT:
-HELEN CHANG (949)824-6111 OR HMCHANG@UCI.EDU

Ill. CHOOSE A CARRIER

A. FEDEX E-SHIP IF ITEM IS NON-HAZARDOUS OR EACH PACKAGE IS LESS THAN 125 LBS. OR NO SINGLE ITEM VALUED AT $2500 OR MORE. PS PURCHASING CAN ASSIST IN CREATING THE FEDEX SHIP LABEL AND DOCUMENTS

B. AMERICAN CARGO SERVICE (800)508-4888 OR UC@ACSSAN.COM USE lF SHIPMENT CONTAINS HAZARDOUS MATERIAL OR IF ANY PACKAGE WEIGHS MORE THAN 125 LBS. OR ANY SINGLE ITEM IS VALUED AT $2500 OR MORE.  CONTACT PS PURCHASING FOR ADDITIONAL ASSISTANCE.

C. CARRIER OF YOUR CHOICE- CONTACT PS PURCHASING  FOR ADDITIONAL ASSISTANCE

IV. SHIPPING  PAPERWORK

A. COMMERCIAL INVOICE ON UC LETTERHEAD (SAMPLE)

B. IF MULTIPLE ITEMS IN SHIPMENT-PACKING LIST WITH DETAILED DESCRIPTION (QTY, MODEL#, MFG, ITEM VALUE, UCI PROPERTY#  IF APPLICABLE)

C. SHIPPER'S LETTER OF INSTRUCTION-TYPICALLY REQUIRED WHEN USING CARRIER OTHER THAN FEDEX E-SHIP.  CONTACT PS PURCHASING FOR ADDITIONAL ASSISTANCE.

D. HAZARD DECLARATION IF ITEM(S) ARE HAZARDOUS - IF ANY ITEMS ARE POTENTIALLY HAZARDOUS OR RADIOACTIVE, CONTACT PS PURCHASING FOR ADDITIONAL ASSISTANCE.

V. TRANSIT  INSURANCE

A. REQUIRED FOR FOREIGN AND DOMESTIC SHIPMENTS. CONTACT RICHARD RYCRAW WITH SHIPMENT DETAILS (IE. CARRIER NAME, SHIP DATE, SHIP TO, PACKING LIST OF ITEMS

B. INSURANCE CONTACT: RICHARD RYCRAW TEL# (949)824-3257 OR EMAIL RYCRAWR@UCI.EDU

https://risk.uci.edu/about/contact.php

PLEASE CONTACT THE PHYSICAL SCIENCES PURCHASING OFFICE IF ANY QUESTIONS OR ADDITIONAL INFORMATION  IS NEEDED