Shipping Procedures

PROCEDURE FOR SHIPPING ITEMS INTERNATIONALLY

I. EXPORT CONTROL CLEARANCE

OBTAIN CLEARANCE FOR ALL ITEMS BEING EXPORTED FOR RESEARCH PURPOSES OR WARRANTY REPAIR

MUST BE OBTAINED PRIOR TO ITEM BEING SHIPPED

(SAMPLE APPROVAL/CLEARANCE)

CONTACT : EXPORT CONTROL

-MARCI COPELAND (949)824-0445 EMAIL: M.COPELAND@UCI.EDU

Export Control Link

II. TRANSIT INSURANCE

REQUIRED IF SHIPMENT VALUE IS GREATER THAN $100K

-SUBMIT REQUEST 2 WEEKS PRIOR TO SHIPMENT/EXPORT

CONTACT: INSURANCE

-QUYEN LEVAN (949)824-3257 EMAIL: QLEVAN@UCI.EDU

ZotPortal Link

III. EQUIPMENT LEAVING CAMPUS FORM(SAMPLE FORM)

REQUIRED IF ITEM(S) BEING SHIPPED HAVE UCI PROPERTY/FAB#

CONTACT: EQUIPMENT MANAGEMENT

-HELEN WESSEL (949)824-6111 EMAIL: HELEN.WESSEL@UCI.EDU

-PETE SHORE (949)824-6519 EMAIL: WSHORE@UCI.EDU

Snap Link

IV. CHOOSE A CARRIER

AMERICAN CARGO SERVICES (800)508-4888 EMAIL: UC@ACSSAN.COM

STEVEN'S GLOBAL (866)704-2485 EMAIL: CS.SAN@STEVENSGLOBAL.COM

FED-EX FOR NON-HAZARDOUS SHIPMENT UNDER $2K VALUE CONTACT CRYSTAL SHAW 949-824-9375 EMAIL: SHAWCA@UCI.EDU

CARRIER OF YOUR CHOICE IF CARRIERS ABOVE ARE UNABLE TO PROVIDE SERVICE

V. SHIPPING PAPERWORK

COMMERCIAL INVOICE (SAMPLE ATTACHED)

PACKING LIST W/DETAILED DESCRIPTION (MODEL#,QTY,MFG,S/N)

HAZARD DECLARATION IF ITEM(S) ARE HAZARDOUS

CONTACT: HAZARD DECLARATION

EH&S CLEARANCE IF ITEM(S) ARE RADIOACTIVE

CONTACT: EH&S CLEARANCE

-ROCKY DENDO (949) 824-4557 EMAIL: RIENDO@UCI.EDU

VI. SUBMIT PO REQUEST FORM TO PHYSICAL SCIENCES PURCHASING AND ATTACH DOCUMENTS

EXPORT CLEARANCE LETTER

COMMERCIAL INVOICE AND PACKING LIST

TRANSIT INSURANCE APPROVAL/COVERAGE-IF NECESSARY

COMPLETED EQUIPMENT LEAVING CAMPUS FORM- IF NECESSARY

COPY OF HAZARD DECLARATION FORM(S)- IF NECESSARY

PLEASE CONTACT THE PHYSICAL SCIENCES PURCHASING OFFICE AT X4264 IF ADDITIONAL INFORMATION IS NEEDED